Run the whole rental business from one place.
Riola is booking software for soft play, bounce house, and party rental companies — from first enquiry to signed contract, paid deposit, and a packed truck, without the spreadsheet stack.
Built for rental operators — soft play, bounce houses, party packages, and event gear that leaves the warehouse on Saturdays. Sign-in is invite-only while we're in beta.
One login instead of five
- The availability spreadsheet
- The contract PDF thread
- The separate invoice app
- The whiteboard in the garage
Built for rental companies that leave the warehouse
If your inventory goes out on trucks and comes back dirty, Riola is the office behind it — soft play and bounce house first, with the same workflow for party and event rentals.
Soft play rentals
Ball pits, climbers, and foam sets with real quantity availability — not a calendar that double-books.
Bounce house & inflatables
Holds, deposits, and pull lists tied to the unit that actually rolls out Saturday morning.
Party package rentals
Packages expand into equipment BOMs so what the customer books is what the crew loads.
Event & tabletop rentals
Same request → contract → deposit → crew flow when your catalog is chairs, tents, or décor.
The parts of a rental business nobody sells software for
Most booking tools stop at taking the money. Riola keeps going — through the contract, the waiver, the equipment on the shelf, and the crew loading the van on Saturday morning.
Requests with real availability
Customers pick a package and a date against what you actually own. Staff can hold equipment when they want a date locked, and the deposit hardens it for good.
Contracts that sign themselves out
Approve a request and the contract and deposit invoice go out together. The customer signs in the browser — no account, no app, no printer.
Deposits and balances
Take the deposit up front and the balance before the event. Paying flips the booking to confirmed on its own and locks the equipment on the calendar.
Inventory that knows the date
Every package is tied to real equipment. Availability is computed from what is already committed, so an overbooked Saturday simply stops being offered.
Staff coverage and job assignments
See who can work each day, assign crew to jobs, and log hours — without a separate scheduling app or a group text the night before.
iOS app for the crew
Crew add Riola to their home screen and get Today, Schedule and Chat in a phone-sized app — pull lists, clock-in and job pickup without a laptop.
One thread per booking
Quotes, contracts, reminders and the customer’s replies land on the booking itself — not in whichever staff inbox happened to send the last email.
Warehouse pull lists
Every confirmed booking rolls into a pull list for the date. The van gets packed off the same inventory the customer booked against.
Follow-ups that just happen
Balance-due nudges, event reminders, waiver invites and thank-yous go out on schedule, and never twice to the same person.
The calendar can’t double-book the ball pit
Availability isn’t a date you tick off — it’s the equipment behind the package. Staff can hold a date when they want it locked, and the deposit locks it for good.
- Hold equipment manually when you want a date blocked
- Deposit + signature locks inventory on the calendar
- A Saturday that’s out of ball pits stops offering that package
Who can work, who’s on the job
Coverage, assignments and hours live next to the bookings — not in a separate scheduling tool your crew never opens.
- Weekly coverage: in, off, or already assigned
- Assign crew to jobs from the same board
- Hours logged against the week you actually ran
An iOS app for work — without an App Store build
Crew add Riola to the home screen and get a phone app for Today, Schedule and Chat. Clock in, grab open hours, and run the pull list from the van.
- Home-screen install — opens without browser chrome
- Today’s jobs, clock-in and open hours to grab
- Team chat with crew and the office, right in the app
Money collected before the truck leaves
Deposit at booking, balance before the event, both on the same invoice trail. Card payments confirm the booking without anyone watching an inbox.
- Deposit percentage you set, or a flat deposit per package
- Events inside the balance window quote the full amount up front
- Income and sales-tax exports when the quarter closes
Three moves from enquiry to a confirmed Saturday
They ask
A customer picks a package and a date on your booking page. The request lands on your dashboard with venue, notes, and the gear they’d need.
You approve
One click sends the contract and the deposit invoice. They sign and pay from the link — usually before you’ve put the phone down.
The crew loads
The booking confirms itself, inventory locks on the calendar, and the event date shows up on the warehouse pull list with every item on it.
Written by people who load the van
Riola came out of running a soft play rental business, not out of a product meeting. Every screen exists because a Saturday went wrong without it — a double-booked ball pit, a deposit nobody chased, a waiver that turned up unsigned at the party.
One subscription instead of five.
Riola is one bill for the whole job. Everything on this page is included — there is no per-booking cut and no add-on tier for the parts you actually need.
What it takes off the books
- Booking and client-management tools like HoneyBook
- Rental inventory and warehouse software
- E-signature tools like DocuSign
- Staff scheduling like Homebase
- Email automation tools — at least for now
Five logins, five renewal dates and five support queues become one.
Monthly
Paid yearly
Save $348$840 billed once a year, instead of $1,188.
Beta access — invite-only for now. Join the waitlist to get notified.
Beta
Join the waitlist
Riola is in private beta. Leave your email and we'll invite you when we open a spot — staff sign-in stays invite-only for now.
Get your Saturdays back.
Drop your email — we'll let you know when Riola is ready for your shop.